stashlabs

Is admin eating your week?

Ten signs. Tick the ones that are true. It takes two minutes, and nothing you tick leaves this page.

Only one person knows how it gets done.If they are away for a week, it waits.
The same details get typed in more than once.Name, address and number, into invoices, the calendar, a spreadsheet and an email.
Every new client or job starts with the same steps, by hand.The welcome email, the form, the folders, the project.
Someone copies answers from a form or an email into something else.The client already typed them once.
Enquiries wait until someone gets to them.A Friday afternoon enquiry that gets a reply on Monday.
Month end or pay day takes half a day or more.And waits on one person being in.
You have fixed the same typo or wrong number more than once.A misspelt name, a wrong email address, a figure that did not match.
Your best person spends time on admin they were not hired for.Copying, chasing and filing instead of the work that needs them.
Nobody wants to change the spreadsheet in case it breaks.So it stays as it is, and so does the workaround.
You have thought there must be a better way, but nobody has time to look.That is the usual starting point.

0 / 10

Probably fine for now.

Two ticks or fewer. Keep this page, and tick again in a few months or when you take on more work.

Your rough number

What the biggest one costs a year.

Pick the sign that eats the most hours. Put its hours a week and the hourly cost of whoever does it below. The figures start as an example, so change them to yours.

Hours a week

Hourly cost ($)

4 h a week x 48 weeks = 192 h

192 h x $45 an hour

= $8,640 a year

A rough number from your own guess. An Hours Check watches the job and measures it properly.

Want the real number.

Book a free Hours Check. 90 minutes on site, or 60 on a video call. We watch the job, then send you a written Hours Report with your number. We only pitch if you ask.

Book your free Hours Check

Or send us a message with the word HOURS

Stash Labs, Sydney. Send this to someone still doing it by hand.